REGISTRATION

Team Registration

All teams intending to enter any of the events will need to register in advance. This should be done directly via this website (log on here). In 2012 we will not be taking any postal application forms, however it will still be possible to pay by cheque through the post.

Event Capacity

The maximum number of participants is limited to 420 entrants, that is approximately 50-60 Scout teams (150-180 hikers), 10 ScoutPlus teams (30 hikers), 20 Explorer teams (60 hikers) and 25-30 Classic teams (75-90 hikers) and 20 Jubilee teams (60 hikers). Exact numbers vary.

Opening Date for Registation

From 1 November 2011 you will be able to register all your team details via the website; This includes submitting your team name and contact details, updating or changing your hiker participants, and the ability to pay online for your team's entry.

Closing Date for Registation

We will not post out joining instructions / hiker booklets to any entries received after 31 March 2012. These will need to be collected on the day of the event.

The closing date for amending entries online is 5 April 2012.

Consents and Authorisations

Persons who are under 18 years of age may only enter with parental consent. The adult responsible for the team should ensure that proper legal consent has been sought for their participation from the child's parents/guardians and declare that this has been sought on the application form.

Persons who are not members of the Scout or Guide Associations must also complete a Scout Association Accident Waiver form. Download [PDF]

Teams should choose a name that they wish to be known as. This will appear on any certificates.

A team leader should be chosen. All members of the team should understand the rules, and what is expected of them.

Rules and Equipment

Please make sure you have read and understood the pages containing the rules and equipment requirements. Read Rules and Equipment Requirements.

Online Entry Process

The steps to register teams online are described below:

Responsible adult registers as a user
An adult will need to create an account, specifying a user name, choosing a password and completing the correspondance form. This data will be used for sending registered hikers their joining instructions (by post). Registration takes less than 5 minutes online.

Adult adds teams
Once registered, the adult can then enter as many teams in each event as desired.

Choose which event you wish to enter, choose a team name and list the names of the hikers.

Adult provides additional details for each hiker
The responsible adult will need to confirm certain details about each hiker, such as their age (or date of birth if under 18), their Scout Group or other membership, dietary needs and other special conditions the hike organisers should know about.

Under 18
The adult registering teams with participants under 18 years of age must also acknowledge that they will obtain or have already obtained parental consent for their participation.

Non-Scout members
The adult registering teams with participants (over 18) who are not members of the Scout Association must acknowledge this for each hiker.

Payment of Teams
Until teams are paid for, they will appear in the account's listing as unregistered. Payment can be made online or via a cheque. While payment is being processed, teams are marked as Payment in Process. When The hike organisers have received the funds the teams will be marked as registered and a team number and start time will be allocated.

Deletion of Teams
Any team that is unconfirmed can be deleted provided no funds have been paid for its entry.

Begin Registation
Start Registation Process Now

Cancellation Policy

Please note: by registering a team you are providing us with an expectation that you will be entering, and as such, we will allocate and prepare resources for your entry. Our cancellation policy outlines what we can do in the event that you need to withdraw a team.