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Team Registration

Teams intending to enter any of the three events will need to register in advance. This can be done directly via this website (log on here) or via a postal applicaton (available for download from here).

Applications made online can have name changes made until just a few days before the hike. This is useful when you know you are entering a team but haven't finalised the hikers who are walking. Although payments need not be made at the time of registration, they must be made to confirm the place. Payments may also be made online using credit or debit cards. For this, we use PayPal as our secure payment processing system. You can also register online and pay by cheque if you wish.

IMPORTANT NOTE: If there are team members under 18 years of age, then a responsible adult must make the entry on their behalf.

Event Capacity

The maximum number of participants is limited to 360 entrants, that is 40 Scout teams (120 hikers), 40 Explorer teams (120 hikers) and 40 Classic teams (120 hikers).

Opening Date for Registation

From the 1 November 2008 you will be able to register all your team details via the website; This includes submitting your team name and contact details, updating or changing your hiker participants, and the ability to pay online for your team's entry.

We will also be accepting paper-based forms with cheque or cash payments from this date.

Closing Date for Registation

The closing date for online entries is 31 March 2009. The closing date for all postal applications is 21 March 2009. After this date only personal callers can be received.

Consents and Authorisations

Persons who are under 18 years of age may only enter with parental consent. The adult responsible for the team should ensure that proper legal consent has been sought for their participation from the child's parents/guardians and declare that this has been sought on the application form.

Persons who are not members of the Scout or Guide Associations must also complete a Scout Association Accident Waiver form.

Teams should choose a name that they wish to be known as. This will appear on any certificates.

A team leader should be chosen. All members of the team should understand the rules, and what is expected of them.

Rules and Equipment

Please make sure you have read and understood the pages containing the rules and equipment requirements. A reminder that teams wishing to receive certificates but who are not attending the ceremonies should present a large-letter stamped addressed envelope with sufficient postage for 100g at check-in (for three certificates and badges). Read Rules and Equipment Requirements.

Online Entry Process

The steps to register teams online are described below:

Responsible adult registers as a user
An adult will need to create an account, specifying a user name, choosing a password and completing the correspondance form. This data will be used for sending registered hikers their joining instructions (by post). Registration takes less than 5 minutes online.

Adult adds teams
Once registered, the adult can then enter as many teams in each event as desired. A team name should be chosen plus the names of the hikers, if known, should be entered.

Adult provides additional details for each hiker
The responsible adult will need to confirm certain details about each hiker, such as their age (or date of birth if under 18), their Scout Group or other membership, dietary needs and other special conditions the hike organisers should know about.

Under 18
The adult registering teams with participants under 18 years of age must also acknowledge that they will obtain or have already obtained parental consent for their participation.

Non-Scout members
The adult registering teams with participants (over 18) who are not members of the Scout Association must acknowledge this for each hiker.

Payment of Teams
Until teams are paid for, they will appear in the account's listing as unregistered. Payment can be made online or via a cheque. While payment is being processed, teams are marked as Payment in Process. When The hike organisers have received the funds the teams will be marked as registered and a team number and start time will be allocated.

Deletion of Teams
Any team that is unconfirmed can be deleted provided no funds have been paid for its entry.

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